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Table of Contents
When Does A Company Need To File Its Director Kyc Forms?
A Company Need to File Its Director KYC Forms is an important question for every business
Pankaj Verma
When Does a Company Need to File Its Director KYC Forms?
A Company Need to File Its Director KYC Forms is an important question for every business today because MCA has made KYC checks a yearly rule. The rule helps the government confirm the identity of every director & keep company data clean. The process also helps companies stay compliant & avoid late fees or penalties that can affect business work. The change in MCA rules shows that director verification is now a key part of yearly company filing.
Today, in this article we will look at A Company Need to File Its Director KYC Forms on FileSure.
What Are the Director KYC Requirements?
The Director KYC rules apply to every person who has an active DIN. The rule covers directors of private companies, public companies, OPCs, section 8 companies & all DIN holders who are not active on any board. The rule includes DIN holders who are inactive because the rule follows DIN status.
The MCA Director KYC rules ask for correct personal information like name, PAN, Aadhaar, address, email ID & phone number. The rule needs correct data so that the MCA portal always shows updated records. The requirement applies every year & every DIN holder must complete this step.
When Does a Company Need to File Its Director KYC Forms?
The Director KYC filing deadline is linked to the financial year. The rule says that if a DIN is active on 31 March then KYC must be filed by 30 September of the next year. The current cycle gives more time because the MCA extended the DIR 3 KYC due date to 31 October 2025 without a late fee.
The DIN issued after 31 March gets more time because its first KYC is due in the next financial year by 30 September. The simple rule is that every DIN active on 31 March must complete the KYC in the next cycle.
Table For Due Dates:
DIN Status | Standard Due Date | Extended Due Date 2025 |
DIN active on or before 31 March | 30 September | 31 October 2025 |
DIN issued after 31 March | 30 September of next year | Not applicable |
No change in details | Use KYC Web | Same due date |
How Does the Director KYC Filing Process Work?
The MCA gives two ways to complete DIR 3 KYC compliance.
The first method is the DIR 3 KYC form. The DIR 3 KYC form is needed when a DIN holder files KYC for the first time or when any detail is updated. The form needs a DSC & a professional certificate by a CA, CS or CMA.
The second method is the KYC Web option. The KYC Web option works when the director has filed KYC before & has no change in details. The method uses OTP on email & phone so that no documents are uploaded again. The process needs PAN, Aadhaar or other ID proofs, address proof, email ID & phone for OTP. The check of DIN status on the MCA website after filing confirms completion.
What Happens If Director KYC Is Not Filed on Time?
The late filing creates many issues that affect the company. The DIN becomes inactive because the MCA marks it as Deactivated due to non filing of KYC. The inactive DIN stops the director from signing forms & stops the company from completing key filings that need active DINs.
The delay after the last date brings a late fee of five thousand rupees. The delay also slows work of the company because many filings need the DIN of every director. The best path is to complete the filing on time so the DIN remains active.
What Steps Should a Company Take to Ensure Timely KYC Filing?
The company must keep a record of every DIN with its status so that no DIN is missed.
The company must send reminders to all directors before the main filing period.
The company must prepare PAN Aadhaar address proof email ID & phone details for every DIN holder.
The company must check DSC validity because the DIR 3 KYC form needs a valid DSC.
The company must recheck DIN status on the MCA portal after filing to confirm completion.
Conclusion
The When Does a Company Need to File Its Director KYC Forms topic explains the importance of yearly KYC for all DIN holders. The standard due date is 30 September but the current cycle gives time till 31 October 2025. The timely filing keeps every DIN active & keeps company work smooth.
The simple process through DIR 3 KYC or KYC Web keeps the MCA records correct & supports good compliance. The best result comes when the company follows a clear yearly plan & completes every KYC before the deadline.
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